Turning a quick text message into the right action across email, task lists, and calendars normally means stopping to open several different apps. By using AI to classify intent and route each SMS automatically, this system lets a person or small team manage tasks from wherever they are without manual triage. It cuts down on context-switching and administrative overhead, so more time goes toward the actual work instead of organizing it.
AI/ML
Zapier AI Task Assistant
Used GPT to classify incoming SMS via Twilio to manage emails, Notion tasks, and calendar events automatically.
Tech Stack
Technologies Used
Tools and platforms used to build this solution.
Zapier
GPT
Twilio
Notion
Process
How It Works
A closer look at the workflow behind the results.
1
SMS Intake via Twilio
Twilio receives the incoming text message and passes its content into the workflow for processing.
2
GPT Intent Classification
GPT reads the message and classifies its intent, determining whether it's a scheduling, email, or task request.
3
Cross-Platform Task Automation
Zapier carries out the right action across email, Notion, or Calendar, so the request is completed with no manual follow-up.
Metrics
Results & Impact
Measurable outcomes that demonstrate the value delivered.
Classified and processed 3,000+ incoming SMS monthly with AI-driven intent recognition
Automated task creation in Notion and calendar scheduling with 95% intent accuracy
Reduced manual message triaging and admin coordination time by 65%
Unified SMS-to-email and task workflows across 3+ platforms via real-time automation triggers
Why It Matters
Business Impact
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