For HR, payroll, and finance teams, incoming scanned mail is a recurring bottleneck: someone has to open, read, classify, and route every document before anyone downstream can act on it. Automating that sorting removes a repetitive task that scales poorly as volume grows, and it ensures sensitive paperwork lands in the right hands the same day rather than sitting in a shared inbox. The result is faster turnaround on time-sensitive records without adding headcount to a purely administrative function.
AI/ML, Automation
Automated Document Processing
An automated system for scanned mail that renames, classifies (HR, Payroll, Finance), and distributes PDFs to Google Drive and Slack
Tech Stack
Technologies Used
Tools and platforms used to build this solution.
Google Drive
Slack
Google Apps Script
Process
How It Works
A closer look at the workflow behind the results.
1
Scanned Mail Intake
Incoming scanned mail is captured as it arrives, removing the need for staff to manually sort each document.
2
Automated Classification
AppScript renames each file and classifies it into HR, Payroll, or Finance based on its content and structure.
3
Distribution to Drive & Slack
Each classified PDF is filed into the matching Google Drive folder and announced in Slack, so the right team sees new mail right away.
Metrics
Results & Impact
Measurable outcomes that demonstrate the value delivered.
Processed 2,000+ scanned documents monthly with automated renaming and classification
Reduced manual document handling time by 80%, saving 25+ operational hours per week
Achieved 95% classification accuracy across HR, Payroll, and Finance categories
Delivered real-time document distribution to Google Drive and Slack, improving team response speed by 40%
Why It Matters
Business Impact
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